Calendar: Applications and awards follow the schedule below:
| August 31, 2009 | Online applications open. |
| October 30, 2009 | Applications due. |
| November 6, 2009 | Letters of support from department chairs due. Proposals cannot go on to be reviewed without the chair's approval. The chairs have a week after the proposal deadline to submit their letters support. |
| December 11, 2009 | Ranking of college proposals due from Deans to ORCA. |
| December 30, 2009 | Awards announced (approximate date). |
| March 1, 2012 | Final reports due to ORCA. If the project is not complete by this date, a progress report is due on this day each year until completion. Final reports for multi-year projects are due by March 1 following completion. |